2021 AGM Reports

The Annual General Meeting of Greenacres (Men’s) Golf Club will be held on Wednesday 10th March 2021 at 7pm

To ensure the evening runs smoothly the Council have published the Secretary’s and Sub-Committee reports below.

We would encourage members to read them and submit any questions they have by 24th February 2021. The same date will apply for members wishing to ask a question under A.O.B.

All questions should be sent to the Honorary Secretary via the email address secretary@greenacres-golfclub.co.uk

Questions submitted by the 24th February and the corresponding answers will be published prior to the meeting on the 10th March.

The one exception to this will be the Treasurers report, which will be delivered on the evening and members given the opportunity to ask questions.

AGENDA  
1.Introductory Remarks – Club CaptainMark Magee
2.Minutes of 2020 Annual General MeetingRab Blundell
3.Annual Reports 
 Honorary SecretaryRab Blundell
 Honorary TreasurerSimon Hopper
4.Reports from Sub-Committee Chairmen 
 General Purposes/DisciplinaryRab Blundell
 Liaison *Rab Blundell
 Match & HandicapKeith Hanna
 CompetitionsKeith Hanna
 Social & CharityMark Magee

* Awaiting Report from the Golf Centre.

Liaison
We have received questions which the Club can not answer as they relate to the Golf Centre. These questions have been passed on the owners

Question
Can the club come to an arrangement with the centre that societies are only permitted from 12pm onwards during summer months? 

Question
A question was received about the Golf Centre finances for 2020 and what would happen if we entered lockdown again later in 2021.

Question
It had become apparent that on some BRS bookings by members one name was added and the remainder of slots were being “reserved”. This requires to be better managed so as play is fair to all fee-paying members.


Members Questions

Question: Could I get a reasonable explanation why like other sub-committee reports, the Club’s financial statement (Hon. Treasurers report) cannot be made available to the members prior to the evening of the meeting to allow members sufficient opportunity to assess and present any potential questions.

Answer: As the Financial Report is normally handed out on the night of the AGM we do not plan to post it online. Instead a copy of the report will be available upon request by the latest 17/02/21.


Question: I was wondering how I would find the link to join the AGM Meeting via Zoom?

Answer: The meeting ID and password will be posted online a couple of days before the AGM.


Earlier this year I wrote to council asking for clarification on whether council had decided to take a percentage out of the two’s competition prize pot. I received a reply in which the treasurer outlined context and a history of club finances in order to address any concerns that I may have had in relation to this question. I would therefore like to ask a few questions in relation to the Councils response.

Questions:

Question 1
What were the causes for such a substantial increase in club expenditure, particularly in 2018?

The councils reply to my letter also sets out to remind members that ‘club finances are a delicate balance between cost cutting and increased pricing’. Since 2018 prices to members have increased by over 40% in competition fees, much more for midweek competitions and with the proposed increase of £5 this year in the joining fee it will also have been raised by over 40%.

Question 2
What cost cutting measures have the council implemented to mitigate or reduce the substantial increase in spending since 2018?

In relation to my original question to council the reply indicates that the twos competition is integral within the competition fee and it is a ‘complimentary’ pay-out at the discretion of council. Since being introduced the prize pot has been reduced by 30%. this is described by council as a ‘slight reduction’

Question 3
As the council is describing the twos prize pot as complimentary, can the council confirm that it is at the council’s discretion to further reduce the prize pot or even withdraw it without notifying the membership as they did this year.

Question 4
A comment recently appeared on the noticeboard indicating the intent to withdraw money from members GUI voucher accounts automatically when they book into howdoido to enter competitions. I believe that when a member wins vouchers it is for the member to decide how his vouchers are spent not the council. Could council please confirm their intent on this matter?


Question
As this is a compulsory entry through the competition entry fee all monies gathered for the 2’s should be shared equally during that competition.

When the compulsory 2’s competition was first introduced all monies was equally spreads but at a certain point in time the council decided to take a percentage towards club costs without informing members, surely members should have had a say or at least be informed of this decision, I understand the council is voted in to make decisions but when it comes to compulsory monetary entry members have the right to vote on their money.

How / why was the club in dire need for a percentage of this money?
Where had all the previous funds gone?


Any of Business:

Item One:
The Greenacres council have decided the 2’s is a competition, but at the moment I think it’s an unfair run competition and members should not be forced or compelled to enter. Also, the club should not be taking monies from the 2’s.

I propose to make it fairer to members it should be run along the same lines as the Saturday competition of HIGH MEDIUM and LOW Handicaps. Members receive a handicap to give everyone a chance to compete, and I believe it’s only fair way to run the 2’s. When members who get a 2 get paid from their handicap group

Proposed Eric Strong
Seconded Hugh O’Neill

Objection
The proposing member states that the current run competition is unfair and wants to make it fairer towards all members, surely the proposal as outlined is also very unfair.

Take for example 150 members are automatically entered into the 2’s competition on a Saturday, under current rules the club takes a percentage, leaving approx. £120 in total for the 3 sections (£40 each).

In the low section where on average it is expected more players get a 2 and say 10 players each are fortunate enough to do this that equates to £4 each in winnings. In the mid section 5 players have a 2, that equates to £8 each in winnings (200% gain on low section). In the high section 2 players have a 2, that equates to £20 each in winnings (500% gain on low section).

How can this be a fairer run competition as required by the proposer?

A 2 is a 2 no matter which player gets one or a which hole.

This also brings into question the Holy Grail of a “hole in one”.

Under the proposed run competition does this mean that a player only gets half the money from their handicap section pot?

Under the above same example, a player in the low section who achieves a “hole in one” receives £20, all other players in that section receive £2 (£20 /10), so the player obtaining a 2 in the high section receives the same amount as the player making a “hole in one”.

This seems really fair!